The Protection Logistics Company is working to adjust to the Treasury Division’s authorities invoicing program, referred to as G-Invoicing, to permit federal companies to handle intragovernmental purchase and promote transactions by a standard web-based platform.
Proposed advantages of this system embody higher communication between buying and selling companions, elevated transparency, widespread information requirements, agreed-upon processes and the flexibility to ship and obtain funds rapidly and effectively.
“It is breaking down the partitions and stovepipes between Protection Division parts and the federal civilian companies to make sure all companies inside the federal authorities are processing intragovernmental transactions in a regular and constant method,” mentioned Michael Lane, department chief of DLA G-Invoicing Division’s Program and Course of Assist Department.
Whereas the Treasury Division deliberate for all federal companies to implement G-Invoicing by October 1, 2022, DLA expects to completely implement it by April 2024. Till then, the company will proceed conducting enterprise utilizing legacy programs and processes per steerage from the Workplace of the Below Secretary of Protection for Acquisition and Sustainment.
Lots of DLA’s buying and selling companions, beforehand known as prospects and distributors, are anticipated to maneuver to this system across the identical time, Lane mentioned.
DLA ordering software program just like the Medical Digital Catalog and the Contemporary Fruits and Greens Orders and Receipt System will nonetheless be used after G-Invoicing implementation, added Max Walens, department chief of DLA G-Invoicing’s Common Phrases and Circumstances Heart of Excellence.
Buying and selling companions should, nevertheless, have a common phrases and situations settlement in place earlier than inserting orders by G-Invoicing processes, which is able to substitute guide funding paperwork such because the Army Interdepartmental Buy Request, or DD Type 448. Walens and his group have hosted quite a few boards with buying and selling companions to collaborate on finishing agreements in addition to different processes.
G-Invoicing will automate and streamline how DLA receives fee for items and companies whereas additionally resolving longstanding audit findings, eliminating materials weaknesses and enhancing effectivity, Walens continued. However it would require vital modifications. DLA’s G-Invoicing group is working with company data know-how specialists to create software program options that allow DLA enterprise programs to course of intragovernmental information and permit DLA monetary data to circulation seamlessly to the G-Invoicing system.
“For DLA to manually enter information into the Treasury system, we might be speaking about tons of and 1000’s of staffing hours and danger potential double funds,” he mentioned.
DLA could have the most important amount of cash of any DOD exercise, presumably the federal authorities, going by the intragovernmental fee and assortment system, Lane mentioned.
Extra data is out there on the DLA G-Invoicing website.